What should be included in a Daily Pre-Use Company Vehicle Safety Checklist?

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A pre-use company vehicle check helps ensure the vehicle is roadworthy, safe, and compliant with company policies and legal obligations (e.g. under PUWER and the Health and Safety at Work Act).

The driver should complete it at the start of each shift. Here’s what should be included:

1. Exterior Checks

• Tyres

  • Tread depth (minimum 1.6mm)

  • Pressure (check against manufacturer’s spec)

  • No cuts, bulges, or embedded objects

• Lights & Indicators

  • Headlights, brake lights, reversing lights, fog lights, indicators — all working

• Mirrors & Windows

  • Clean, not cracked or damaged

  • Wipers are functioning, and the blades are in good condition

• Bodywork

  • No loose panels or sharp edges

  • No visible fluid leaks underneath the vehicle

2. Under the Bonnet (Fluids)

• Oil level – top up if needed

• Coolant – between min and max

• Brake fluid – at the correct level

• Windscreen washer fluid – topped up

3. In the Cabin

• Brakes

  • The foot brake and handbrake feel firm and responsive

• Steering

  • Moves freely, no unusual noises

• Horn – working correctly

• The reversing beep is working if fitted

• Seatbelts

  • Present, not frayed or damaged, fully functional

• Dashboard warning lights

  • All off (except engine running lights)

• Wipers and Washers

  • Spray correctly, and the blades clear the windscreen effectively

4. Equipment & Documentation

• Does the driver have the proper license for the vehicle?

• Vehicle insurance and MOT (if applicable) valid

• Road tax up to date

• Breakdown kit: warning triangle, hi-vis vest, torch, etc.

• Spare wheel or tyre repair kit present and serviceable

• First aid kit (full and in-date)

• Fire extinguisher (in-date and not tampered with)

• Driver’s mobile phone charged and hands-free compliant

5. Load & Security (if applicable)

• Loads are:

  • Securely stowed

  • Not obstructing visibility

  • Within weight limits

• Tail lifts/ramps/doors operate correctly and safely

6. Cleanliness

• Windscreen, windows, lights, and number plates clean

• Interior free from clutter that could obstruct controls

Documentation

• Complete and sign a daily Vehicle Check Form

• Report defects immediately to the fleet manager/supervisor

• Do not drive if the defect compromises safety

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