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Scheduling your health and safety activities

Many health and safety checks are a legal requirement for businesses, some need doing weekly, some monthly, some annually, and one every 14 months! Do you have a schedule for what needs doing when? Here is our simple guide to legal and recommended schedules. It is not an exhaustive list.

Daily Tasks

  • Investigate and report serious accidents immediately

  • Check if the asbestos register has changed, or if there has been any damage to it.

  • As part of contractor vetting, is all your documentation adequate and up to date?

  • Check any Hot Work Permits are in date and controlled.

  • Inspect ladders before use.

  • Inspect vehicles before use.

  • Ensure all fire exit doors are unlocked at the start of shift.

Weekly Tasks

  • Visual checks on fire extinguishers and their locations and record findings.

  • Test fire alarms.

Monthly Tasks

  • Test emergency lighting.

  • Test smoke alarms.

  • Review any medical surveillance records.

  • Review legionella risk assessments and controls.

Quarterly Tasks

  • Checks that ladders are up to standard.

  • Are first aider certificates in date or due to expire in the next three months?

Six-monthly Tasks

  • Have you done driver risk assessments and checked points or driver bans?

  • Hoist inspections.

  • LOLER inspections on passenger lifts.

  • LOLER inspections on fork lift trucks that carry people (e.g. man riding cage).

  • Run a fire evacuation drill and record findings and improvements needed.

Annual Tasks

  • LOLER inspections on fork lift trucks

  • Compressors over 250 bar / litres or autoclaves inspected

  • Checks on correct installation of equipment and appliances using LPG

  • DSE Workstation Risk Assessments

  • Home working risk assessments

  • Inspection by Gas Safe registered company of all gas burning appliances

  • Maintenance checks on fire extinguishers, alarms and detection systems.

  • Review of risk assessments and fire risk assessments

14-monthly Tasks

  • Local Exhaust Ventilation (LEV) Inspections

Biennial (two-yearly) Tasks

  • Some risk assessments

Five yearly Tasks

  • Fixed Electrical Installation inspections

KSH Safety Services is not responsible for any errors or omissions or for the results obtained from the use of the information shown above, which is intended as a guide. Speak to your health and safety competent person if in any doubt.


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